Virtual Event Sponsorship Terms and Conditions
By submitting the Sponsorship Form to AGI, the Sponsor agrees to sponsor the virtual event (the “Virtual Event”) scheduled to be held virtually on the dates stated on the sponsorship form, in line with the terms set out below.
This Agreement will be considered accepted by AGI when the Sponsor completes and submits the sponsorship forms and AGI sends acknowledges receipt.
Sponsor of the Virtual Event: the Sponsor agrees to the terms of Sponsorship described in the event Sponsorship Packages Brochure for the agreed sponsorship level.
Location, Time, and Date: AGI reserves the right to change the time frame of the Virtual Event. AGI reserves the right to reschedule or cancel the Virtual Event at its discretion, subject to its refund obligations set out below. AGI in no way guarantees attendance at the Virtual Event.
Promotion of Sponsor: The Sponsor will be included in the AGI promotional materials for the Virtual Event if the conditions and applicable deadlines specified in this Agreement have been met.
Sponsor hereby grants AGI a limited license to use Sponsor’s trade name, trademarks, and service marks for the purpose of promoting Sponsor’s sponsorship of the Virtual Event.
Reservation of Rights for AGI: AGI reserves the right, and sponsor agrees not to take legal action, if at any time AGI must:
reject or limit Sponsor and/or Virtual Exhibit if, in the sole reasonable judgment of AGI:
(i) the Virtual Exhibit or any items or materials proposed by Sponsor to be distributed or displayed at the Conference (“Sponsor Materials”) do not meet the standards expected of a display at the Conference;
(ii) (ii) the Virtual Exhibit or Sponsor Materials are objectionable for any reason; or
(iii) (iii) the Exhibit or Sponsor Materials detract from or is not in keeping with the character of the Conference as a whole;
Delegate Registration: The Sponsor shall receive Complimentary Exhibitor Virtual Event registrations. Sponsor must register all staff who will be attending the Virtual Event using the Event Registration form.
Exhibitor registrations allow access to all educational sessions, workshops, and social events.
Liability and Insurance: The Sponsor acknowledges that it is the sole responsibility of the Sponsor to obtain sufficient insurance to protect the Sponsor from any and all losses which might be incurred by the Sponsor while attending the Virtual Event.
Indemnity: Sponsor agrees to indemnify, defend, and hold harmless AGI for any claims of copyright infringement, trademark, infringement, or defamation arising from Sponsor Materials.
Terms of Payment: The Sponsor agrees to pay AGI all fees associated with the sponsorship(s) selected within thirty days of the date of the applicable invoice or by the date of the event, whichever comes first. Should AGI decline to accept this Agreement, AGI will return the Sponsor's submitted payment.
Refunds: If AGI accepts this Agreement, no refund will be made in full or in part except as detailed below. If the Conference is cancelled or rescheduled to a time at which Sponsor is unable to attend, Sponsor shall receive a full refund from AGI of all money paid by the Sponsor in line with this Agreement, unless cancellation is a result of, or related to, action by the Sponsor.
The performance of this agreement by either party, in part or in full, is subject to events or occurrences beyond their control to include acts of God, war or threat of war, government regulation or advisories, disaster, fire, hurricanes, earthquakes, strikes, civil disorders, terrorism or the threat of terrorism, curtailment of transportation services, or other emergencies beyond the control of either party making it illegal, impossible, or commercially impracticable to attend or participate in this conference or to provide the services outlined in this agreement.
In the event that the Sponsor terminates this agreement due to events or occurrences listed above, the Sponsor will provide written notification to AGI. The Sponsor will not be assessed liquidated damages, fees of any kind, or service charges. Any and all monies paid by the Sponsor (including sponsorship fees and registration fees) to AGI will be refunded within thirty days or credited towards a future event or advertising (to be mutually agreed upon by both parties).
The AGI is committed to providing a safe, respectful, harassment-free, accessible, productive, and welcoming environment for all Event participants and its staff, with equity in rights for all. All participants, including, but not limited to, attendees, speakers, volunteers, Sponsors, Co-Sponsors, Organiser’s staff, service providers, and others are expected to abide by the Code of Conduct. This Code of Conduct applies to all Events, including those sponsored by organisations other than the Organiser but held in conjunction with Organiser events.
Vendor Communications: The Sponsor understands it may receive communications from the event platform host for logistical reasons.
The Sponsor represents that it has read this entire Agreement and all documents made available in the exhibitor information package. The Sponsor is fully aware that this Agreement, if accepted by AGI, becomes a binding agreement between the Sponsor and AGI and the Sponsor agrees to adhere to the terms and conditions of the Agreement.
Version 1.0 Dated 24 May 2021